Applied Research

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3.2 Data management plans (starting for some grants in Spring 2022)

All grant proposals submitted to the agencies should include methodologies that reflect best practices in RDM. For certain funding opportunities, the agencies will require data management plans (DMPs) to be submitted to the appropriate agency at the time of application, as outlined in the call for proposals; in these cases, the DMPs will be considered in the adjudication process.

DMPs are living documents that can be modified to accommodate changes throughout the course of a research project. The content and length of DMPs depend on the research project, but all DMPs should describe:

• how data will be collected, documented, formatted, protected and preserved;
• how existing datasets will be used and what new data will be created over the course of the research project;
• whether and how data will be shared; and
• where data will be deposited.

DMPs also indicate who is responsible for managing the project’s data, describe the succession plans in place should that person leave the research team, and identify the data-related roles and responsibilities of other team members where appropriate. Finally, DMPs outline ethical, legal and commercial constraints the data are subject to, and methodological considerations that support or preclude data sharing.

For research conducted by and with First Nations, Métis and Inuit communities, collectives and organizations, DMPs must be co-developed with these communities, collectives and organizations, in accordance with RDM principles or DMP formats that they accept. DMPs in the context of research by and with First Nations, Métis and Inuit communities, collectives and organizations should recognize Indigenous data sovereignty and include options for renegotiation of the DMP.

3.3 Data Deposit (no starting date yet for this requirement)

Grant recipients are required to deposit into a digital repository all digital research data, metadata and code that directly support the research conclusions in journal publications and pre-prints that arise from agency-supported research. Determining what counts as relevant research data, and which data should be preserved, is often highly contextual and should be guided by disciplinary norms.

The deposit must be made by time of publication. The choice of repository may be guided by disciplinary expectations and the recipient’s own judgment, but in all cases the repository must ensure safe storage, preservation and curation of the data.

Grant recipients are not required to share their data. However, the agencies expect researchers to provide appropriate access to the data where ethical, cultural, legal and commercial requirements allow, and in accordance with the FAIR principles and the standards of their disciplines. Whenever possible, these data, metadata and code should be linked to the publication with a persistent digital identifier.

For research conducted by and with First Nations, Métis and Inuit communities, collectives and organizations, these communities, collectives or organizations will guide and ultimately determine how the data are collected, used and preserved, and have the right to repatriate the data. This could result in exceptions to the data deposit requirement.

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3.1 Peer-reviewed Journal Publications

Grant recipients are required to ensure that any peer-reviewed journal publications arising from Agency-supported research are freely accessible within 12 months of publication. Recipients can do this through one of the following routes:

1. Online Repositories
   Grant recipients can deposit their final, peer-reviewed manuscript into an institutional or disciplinary repository that will make the manuscript freely accessible within 12 months of publication. It is the responsibility of the grant recipient to determine which publishers allow authors to retain copyright and/or allow authors to archive journal publications in accordance with funding agency policies.
2. Journals
   Grant recipients can publish in a journal that offers immediate open access or that offers open access on its website within 12 months. Some journals require authors to pay article processing charges (APCs) to make manuscripts freely available upon publication. The cost of publishing in open access journals is an eligible expense under the Use of Grant Funds.

These routes to open access are not mutually exclusive. Researchers are strongly encouraged to deposit a copy of the final, peer-reviewed manuscript into an accessible online repository immediately upon publication, even if the article is freely available on the journal's website.

Grant recipients must acknowledge Agency contributions in all peer-reviewed publications, quoting the funding reference number (e.g. FRN, Application ID).